SharePoint Portal Solution

Client

Overlake Hospital Medical Center is a 337-bed, nonprofit regional medical center offering a full range of advanced medical services to the Puget Sound Region. Led by a volunteer Board of Directors, Overlake employs nearly 2,400 people and has more than 1,000 active and courtesy physicians on staff.

Business Need

Overlake Hospital was looking for a solution that allowed them to re-organize and improve their business processes through electronic documentation. The solution should be flexible enough to serve as a platform for anticipated custom applications, which may involve workflows, document approval and information tracking. Overlake was also looking to re-organize their process of provisioning new users into discrete medical applications used by the staff.

Solution

Akvelon offered Overlake consulting services to plan a SharePoint 2010 deployment through their organization. The services started with determining the necessary architecture to satisfy scalability and reliability requirements and for deployment.

Many organizations are faced with real challenges to organize the available information in a way that is convenient to use. Akvelon came up with clear design principles and information organization implemented using SharePoint. We fine tuned crawling and search capabilities in a way to maximize the search effectiveness as well as to address security and access restrictions to appropriate users.

Akvelon performed analysis of the user access management process. This involved interviewing key people and backtracking various details and edge cases throughout the workflows. Akvelon came up with a proposal to build a custom Provisioning Application for SharePoint that would improve the provisioning, user management, and deprovisioning processes, allow electronic record keeping for user accounts. Overall the solution would result in an improved HIPAA compliance.

Security risk assessment of the IT environment at Overlake has been performed as part of the project. The result was a number of recommendations, which were put forth to improve compliance with relevant regulations and to help follow recent regulatory changes.

Benefits

• Organizational process improvement and centralized organizational policy management
• Each department gained a solution for document management within their area
• Improved document crawling and search, including ability to search network shares with thousands of documents available
• Cost-effective solution achieved by proper planning, roll-out and information organization that allows users to be efficient while using the new solution.